Early Entry for Aboriginal and Torres Strait Islander Children Procedure ( 194.8 KB)
Early Entry for Aboriginal and Torres Strait Islander children is available for children in the semester prior to their preschool year in an ACT Public School.
Procedure | | last updated (24 Jun 2019)

Management of Eating and Drinking Support in ACT Public Schools Policy

This policy sets out the requirements of schools in supporting students who need assistance or supervision with the oral intake of food and/or drink. The policy does not cover the management of invasive health care procedures such as feeding or hydrating via a tube.
Policy | Policy Identifier: MOEADS201002 | last updated (17 Apr 2019)

Implementation Documents:

• Management of Eating and Drinking Support in ACT Public Schools Procedures ( 77.3 KB)

English as an Additional Language or Dialect Learner Policy

This policy outlines the ACT Education Directorate’s (the Directorate) and ACT public school responsibilities to support the learning of English for students who have English as an Additional Language or Dialect (EAL/D).
Policy | Policy Identifier: 00079 | last updated (08 Sep 2023)

Implementation Documents:

• English as an Additional Language or Dialect Learner School Procedures (2022)
• ACT Education EAL/D Student Observation Guides (2022)
• Australian Curriculum, Assessment and Reporting Authority, the EAL/D Teacher Resource: EAL/D Overview and Advice June 2015
• Australian Curriculum, Assessment and Reporting Authority EAL/D Learning Progression: Foundation to Year 10 June 2015

Gifted and Talented Students Policy

This policy will be implemented by ACT Education Directorate staff to support the needs of gifted and talented students in ACT public schools.
Policy | Policy identifier: GTS00076 | last updated (24 Apr 2024)

Implementation Documents:

• Gifted and Talented Procedure
• Appendix A-1 – Identification and Provisions procedures flowchart
• Appendix A-2 – Acceleration procedures flowchart
• Appendix A-3 – Early Entry procedures flowchart
• Appendix B – Identification Instruments
• Appendix C – Gifted and Talented Early Entry application form

Overseas Students: Attendance and Progress Policy

This policy outlines the arrangements for monitoring course progress and attendance of overseas fee-paying students enrolled in ACT public schools
Policy | Policy Identifier: 00095 | last updated (24 Dec 2024)

Implementation Documents

• Directorate Education Participation (Enrolments and Attendance) Procedure
• Overseas Students: Guidelines for Students Holding Visa Subclass 500 (School Sector)
• Overseas Students: Intervention Strategies Flowchart

Overseas Students: Complaints and Appeals Policy

CP201308, the ACT Education Directorate’s (Directorate) Complaints Policy, applies in the international education context. However, further considerations are necessary in the prompt, fair and impartial resolution of complaints made by overseas students. These are outlined in this policy, which should be read and actioned in conjunction with CP201308.
Policy | Policy Identifier: 00097 | last updated (23 Aug 2022)

Implementation Documents

• Overseas Students: Complaints and Appeals Procedure
• Directorate’s Complaints Procedure
• Overseas Students: Guidelines for Students Holding Visa Subclass 500 (School Sector)

Overseas Students: Fees Charging Policy

process for establishing fees payable by international fee-paying students, including dependants of temporary residents, who wish to enrol in an ACT public school;
Policy | Policy Identifier: 00099 | last updated (09 Sep 2022)

Implementation Documents

• Overseas Students: Fee Waiver Guidelines (166kb)
• Overseas Students: Fee Refund Guidelines

Communities Online: Acceptable use of ICT – Parents and Students Policy

This policy and its attached guidelines define the parameters of acceptable use by students and parents of ICT resources provided by and through the Education and Training Directorate.
Policy | Policy Identifier: COAUIPS201310 | last updated (17 Apr 2019)

Implementation Documents:

• Communities Online: Acceptable use of ICT - Parents and Students Guidelines (70.2 kb)
• Appendix i. Sample Acceptable Use of ICT Statement – Parents or Guardians (63.8 kb)
• Appendix ii. Sample Acceptable Use of ICT Statements – Students (70.8 kb)
• Appendix iii. Sample Acceptable Use of PEDs in Schools Agreement (65.7 kb)
• Appendix iv. Sample Use of Third Party Web Based Educational Services Guidelines and Mandatory Procedures (73.2 kb)

Personal Use of Communication Devices in ACT Public Schools Policy

This policy covers the use of personal communications devices by students in ACT public schools.
Policy | Policy Identifier: 00121 | last updated (12 Apr 2024)

Implementation Documents

• Implementation Procedure: Personal Use of Communication Devices in ACT Public Schools (Internal use only)
• Implementation template: Personal Use of Communication Devices in ACT Public Schools (Internal use only)

Appointment and Functions of Authorised Persons Policy

This policy supports proper exercise of statutory powers on behalf of the Education and Training Directorate (the Directorate) by authorised persons in relation to functions including government and non-government schools and home education.
Policy | Policy Identifier: AFAP201002 | last updated (17 Apr 2019)

Implementation Documents:

• Appointment and Functions of Authorised Persons Procedure ( 65.9 KB)

Internal Audit Policy

This policy defines how the internal audit function operates within the Directorate and should be read in conjunction with the Audit Committee Charter, Internal Audit Charter and the Internal Audit Procedures.
Policy | 00029 | last updated (02 Feb 2024)

Internal Audit Procedure.docx

Approved Educational Courses Policy for Public Schools

This policy establishes the conditions that must be met for the approval of educational courses held at a place other than a school.
Policy | Policy Identifier: 00066 | last updated (31 Jan 2025)

Curriculum and Academic Reporting Policy for ACT Public Schools

This policy outlines the requirements for curriculum planning and delivery, and the requirements for reporting student learning for all ACT public schools.
Policy | Policy Identifier: 00025 | last updated (07 Aug 2023)

Implementation Documents:

• Curriculum and Reporting Procedure (388kb)

Religious Education in ACT Public Schools Policy

This policy supports ACT public schools in delivering religious education in accordance with the Education Act, Section 29.
Policy | Policy Identifier: RES200812 | last updated (17 Apr 2019)

Implementation Documents:

• Religious Education Procedure ( 67.1kb)
• Religious Education Factsheet ( 279kb)

Community Use of School Facilities Policy

This policy outlines the positive obligation on Directorate school based employees to ensure ACT public school facilities are made available for community use when the facilities are not in use by the school.
Policy | Policy Identifier: CUSF201511 | last updated (01 May 2021)

Implementation Documents:

• Facility Hire Agreement Form (Internal access only) (this is a supporting material to the procedures)
• Community Use of School Facilities Procedure (Internal access only)

Inspection of ACT Non-Government School Applications, Registration Panel Reports and the Register of Non-Government Schools Policy

This policy supports legislative requirements to make available for the inspection by members of the public of documents relating to applications, registration panel reports and the register of non-government schools.
Policy | Policy Identifier: IONGSA200906 | last updated (17 Apr 2019)

Implementation Documents:

• ACT Non Government School Registration Manual ( 261.3 KB)
• ACT Non Government School Registration Manual ( 1.1 MB)
• Inspection NonGov Schools Applications Procedure ( 65.3 KB)

Privacy Policy

This policy is about the management of personal information by the Education Directorate (the Directorate).
Policy | Policy Identifier: 00082 | last updated (31 Oct 2024)

Preschool (ACT Public) Acceptance and Refusal of Authorisation Procedure ( 718.2 KB)
This procedure outlines strategies for effective management of records relating to authorisations provided by parents and guardians of enrolled students.
Procedure | Document number: 00PPP-1 | last updated (04 Apr 2024)

Preschool (ACT Public) Delivery and Collection of Children Procedure ( 721.2 KB)
This procedure describes the standard delivery and collection of children from ACT public preschools. It outlines the roles and responsibilities of all educators and parents/carers of children enrolled in these settings. The procedure provides established expectations regarding the release of children to authorised nominees.
Procedure | Document number: 00PPP-3 | last updated (05 Apr 2024)

Preschool (ACT Public) Emergency Planning and Fire Safety Procedure ( 716.5 KB)
This procedure outlines the requirements and processes for planning for and responding to emergencies and evacuations.
Procedure | Document number: 00PPP-5 | last updated (05 Apr 2024)

Preschool (ACT Public) Excursion Procedure ( 724.1 KB)
The following procedure covers the requirements for planning preschool excursions.
Procedure | Document number: 00PPP-7 | last updated (05 Apr 2024)

Preschool (ACT Public) Meal times Nutrition Dietary Requirements Food Handling and Storage ( 327.5 KB)
This procedure identifies expectations surrounding strategies to promote safe practices for handling, preparing, and storing food.
Procedure | Document No. 00PPP-9 | last updated (05 Apr 2024)

Preschool (ACT Public) Participation of Practicum Students Guidelines ( 718.4 KB)
This procedure outlines strategies for the participation of practicum students (practicum students) in public preschools.
Procedure | Document number: 00PPP-11 | last updated (05 Apr 2024)

Preschool (ACT Public) Provision of a Child-Safe Environment Procedure ( 719.7 KB)
This procedure identifies expectations surrounding the provision of a child-safe environment within all ACT public preschools.
Procedure | Document number: 00PPP-13 | last updated (05 Apr 2024)

Preschool (ACT Public) Staffing Guidelines ( 719.3 KB)
This procedure outlines strategies for engaging qualified staff with a range of experiences to provide quality education and care in the public preschool environment.
Procedure | Document number: 00PPP-15 | last updated (05 Apr 2024)

Preschool (ACT Public) Voluntary Contributions and Provision of a Statement Procedure ( 281.8 KB)
This document provides guidance relating to the general principles of the Education Act 2004, which priorities the delivery of high quality, free education for all children attending a government school or preschool.
Procedure | Document No. 00PPP-12 | last updated (05 Apr 2024)

Excursions Policy

The Excursions policy establishes a standard for conducting any school activity off the school site that maximises the learning outcomes for students, whilst minimising risk and ensuring appropriate duty of care arrangements.
Policy | Policy Identifier: 00046 | last updated (25 Feb 2025)

Implementation Documents:

• Excursions Procedure (908 kb)
• Excursion Policy Attachment 1 - Excursion Information Note (58 kb)
• Excursion Policy Attachment 2 - Permission Note for Parents (64 kb)
• Excursion Policy Attachment 3 - Medical Information Consent (90 kb)
• Excursion Policy Attachment 4 - Medical Information and Consent Form   (209 kb)
• Excursion Policy Attachment 5 - Known Medical Condition Response Plan (313 kb)
• Excursion Policy Attachment 6 - Excursions Approval (38 kb)
• Excursion Policy Attachment 7 - Excursion Acquittal Worksheet  (29 kb)

Physical Activities Policy

This policy establishes a standard for conducting any Physical Activity that maximises the learning outcomes for all students, whilst minimising risk and ensuring appropriate duty of care arrangements.
Policy | Policy Identifier: 00045 | last updated (21 Jun 2024)

Implementation Documents:

• Physical Activities Mandatory Procedure (30 March 2022)  (548 kb)

Swimming and Water Park Aquatic Activities Policy

This policy supports students’ participation in aquatic activities in a safe environment.
Policy | Policy Identifier: 00003 | last updated (06 Mar 2023)

Implementation Documents:

• Swimming Pool and Water Park Based Aquatic Activities Procedure

Swimming Proficiency Test Video

Under the Directorate's Swimming and Water Park Activities Policy, principals must ensure that swimmers who have not passed the Royal Life Saving Society Survival Challenge Proficiency Test do not participate in unstructured activities in water depths at or above the student’s waist. A video outlining the required steps for conducting the proficiency test is now accessible to all schools at https://youtu.be/J_o7bKuDsj0

Care and Use of Animals in ACT Schools Policy

This policy and associated Care and Use of Animals in ACT Public Schools Procedures (the Procedures) establish the responsibilities and requirements of ACT public schools in care and use of animals for educational purposes.
Policy | Policy Identifier: 00002 | last updated (29 Jan 2024)

Implementation Documents:

• The Care and Use of Animals in Schools for Education Purposes Procedure  (635kb)
• ACT Schools Animal Ethics Committee Complaints Process for Institutions  (288kb)

Reviewable Decisions Policy

While the Education Directorate (the Directorate) is responsible for several Reviewable Decisions under legislation, this policy and the associated procedures specifically relate to public education services delivered by the Directorate.
Policy | Policy Identifier: ROD201601 | last updated (29 Oct 2024)

Related Policies and Information

• Suspension, Transfer and Exclusion Policy
• Home Education content on the Education Directorate website
• Exemption Certificates Procedure
• Post Year 10 alternatives (Approval Statements)

Complaints Management Policy

This policy provides guidance on the Directorate’s approach to managing complaints in relation to, or about incidents that occur at, ACT public schools.
Policy | Policy Identifier: 00042 | last updated (10 Aug 2023)

Implementation documents:

• Complaints Management Framework   (172 kb)
• Complaints Management Procedure (387 kb)
• Complaints Recording Template (63 kb)

Related Policies and Information:

• Talking With Your School brochure (146 kb)
• Working Together With Your School brochure  (127 kb)
• Talking With Your School poster – to satisfy the requirements of the Human Rights Commission Act 2005, this poster must be displayed in a prominent position at the school (e.g. school reception area). (627 kb)

ACT Public School Food and Drink Policy

This policy promotes a consistent, whole school approach to the provision and sale of healthy food and drinks in ACT public schools.
Policy | Policy Identifier: 00064 | last updated (31 Jan 2025)

Implementation Documents:

• Australian Dietary Guidelines 2013
• The National Healthy School Canteen Guidelines
• Healthy Canberra AT Preventative Health Plan 2020-2025

Temporary Closure of Schools Policy

This policy describes the circumstances where a temporary school closure may occur and who has the authority to make this decision.
Policy | Policy Identifier: TCS201406 | last updated (17 Apr 2019)

Implementation Documents:

• Temporary Closure Schools Procedure ( 67.5 KB)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

School Administration System User Access Procedure ( 197.8 KB)
These procedures set out the responsibilities of the ACT Education Directorate (the Directorate), its staff and School Administration System (SAS) administrators to regularly review the system to ensure that access is only available to staff with a business need. These procedures must be read in conjunction with the ACT Government Acceptable Use of ICT Resources Policy and ACT Government Cyber Security Policy.
Procedure | | last updated (14 Jun 2024)

Child Protection and Reporting Child Abuse and Neglect Policy

This policy supports reporting by school staff of child abuse and neglect.
Policy | Policy Identifier: CPRCAN201007 | last updated (17 Apr 2019)

Implementation Documents:

• Child Protection and Reporting Child Abuse and Neglect Procedures ( 70.7 KB)

Alcohol and Other Drugs Policy

This policy explains the requirements of schools regarding the possession, consumption or selling of alcohol and/or illegal drugs in schools and during school related activities.
Policy | Policy Identifier: 00026 | last updated (08 Nov 2024)

• Chief Executive’s Financial Instructions - Accounting Procedures 2.5 Official Hospitality
• Facility Hiring Agreement
• HR Advice End of Year Activities
• Liquor Practice Manual and the Guide to the Liquor Act 2010
• Code of Conduct – Teachers School Leaders and Principals
• Code of Conduct – School Based Staff

These Code of Conducts outline expectations of professional and ethical conduct for staff members in schools and provide a guide for professional practice.

• Administration of Student Medication and Complex Health Care Procedures
• Critical/Non-Critical Incident Management and Reporting Policy and Procedures
• Student Accident and Incident Policy
• First Aid Policy
• ACT Public Services Alcohol and Other Drugs Policy

Class Size Policy

This policy sets out the class size requirements across all school sectors within the ACT Public School system.
Policy | Policy Identifier: 00038 | last updated (28 Aug 2020)

Implementation Documents:

• EDU Class Sizes Procedures (1.4Mb)

Family Law Policy

Dealing with Family Law Related Issues in Schools
Policy | Policy Identifier: FL201410 | last updated (17 Apr 2019)

Implementation Documents:

• Family Law Guidelines: Dealing with Family Law Related Issues in Schools - Guidelines for School Staff (Internal access only)

Reportable Conduct Scheme Policy

The ACT Reportable Conduct Scheme (Scheme) is an employment-based child protections measure designed to ensure allegations and convictions against employees, related to abuse and misconduct against children, are identified and acted on appropriately.
Policy | Policy Identifier: 00039 | last updated (04 May 2020)

Implementation Documents

• EDU Reportable Conduct Scheme Procedure   (282kb)
• Annexe A to the Reportable Conduct Scheme Procedure  (368kb)

Suspension, Transfer or Exclusion of a Student: ACT Public Schools Policy

The purpose of this policy is to outline how the ACT Education Directorate (the Directorate), including ACT public schools, complies with the Education Act 2004 (the Act) when suspending, transferring or excluding a student from an ACT public school.
Policy | Policy Identifier: 00044 | last updated (10 Apr 2024)

Implementation Documents:

• Suspension of a Student Procedure  (619kb)
• Transfer or Exclusion of a Student Procedure  (319kb)
• Suspension Data and Reducing Suspension  ( 242kb)
• Suspension Data  Frequently  Asked Questions (125kb)

Unwelcome Visitors Directing Unwelcome Visitors from Schools Guide.pdf ( 1.1 MB)
A guide to assist principals and authorised persons in understanding and exercising the powers outlined in section 147 of the Education Act 2004 in managing unwelcome visitors on school premises.
Guide | Policy Identifier: PD00112 | last updated (09 Jun 2022)

First Aid Policy

This policy frames the provision of first aid and first aid facilities in the Education Directorate (Directorate) workplaces, schools and office environments.
Policy | Policy Identifier: FAP201512 | last updated (17 Apr 2019)

Implementation Documents:

• First Aid General Procedure (Internal access only)
  • Hepatitis Guidelines for Schools (Internal access only)
  • Administration of Analgesics Procedure (Internal access only)
  • Administration of Student Medication and Complex Health Care Procedures (Internal access only)
  • Anaphylaxis Management Procedure (Internal access only)
  • Asthma Management Procedure (Internal access only)
  • Diabetes Management Procedure (Internal access only)
  • Epilepsy Management Procedure (Internal access only)
  • First Aid Facilities Procedure (Internal access only)
  • First Aid Records Management Procedure (Internal access only)
  • First Aid Training Procedure (Internal access only)
  • Managing Hepatitis Procedure (Internal access only)
  • Sharps and Bio-Hazardous Waste Procedure (Internal access only)
  • Standard Precautions for Infection Control and Safe Work Procedure (Internal access only)

Managing Employee Absences Policy

This policy sets out employee and manager obligations concerning absence from the workplace and mandatory procedures for managing employee absences.
Policy | Policy Identifier: MEA201602 | last updated (17 Apr 2019)

Implementation Documents:

• Managing Employee Absences Mandatory Procedures (100.9 kb)
• Managing Employee Absences – A Best Practice Guide (71.4 kb)

Managing Occupational Violence Policy ( 66.1 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (02 Aug 2017)

Occupational Violence Management Plan ( 109.0 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (02 Aug 2017)

Risk Management Policy

This risk management policy describes the requirements, roles and responsibilities for establishing, monitoring and maintaining and reporting on risk management within the Education Directorate (the Directorate).
Policy | Policy Identifier: 00052 | last updated (12 May 2023)

• Risk Management Framework Overview   (1Mb)
• Risk Framework Guide for Education Support Office and Schools (1Mb)
• Risk Management Procedures (434kb)

Early Entry for Aboriginal and Torres Strait Islander Children Procedure ( 194.8 KB)
Early Entry for Aboriginal and Torres Strait Islander children is available for children in the semester prior to their preschool year in an ACT Public School.
Procedure | | last updated (24 Jun 2019)

Early Entry for Children with English as an Additional Language or Dialect Procedure ( 32.8 KB)
Early Entry EALD placements in ACT Public Schools are for children who are non-English speaking. This procedure enables children access to a maximum of 6 hours of preschool education per week for up to 6 months in the year before preschool. Placements are offered from the beginning of Term Three if preschool places are available.
Procedure | | last updated (08 Sep 2023)

Early Entry for Mobility Procedure ( 727.7 KB)
Early Entry Mobility is for children who fall outside of the ACT age cut off and have parents in mobile employment positions, especially Australian Defence Force personnel.
Procedure | | last updated (20 Dec 2016)

Compulsory Education Student Enrolment and Attendance Policy

The objective of this policy is to outline the compulsory education requirements in the Education Act 2004 (ACT) (the Act), including the responsibilities of parents/carers, home educators and ACT public schools relating to enrolment and attendance.
Policy | Policy Identifier: 00047 | last updated (14 Oct 2024)

Implementation documents:

• ACT Public School Student Attendance and Roll Marking Procedures (1Mb)
• ACT Public Schools Early Childhood School Procedure (310kb)
• ACT Public Schools Kindergarten to Year 12 Enrolment Procedure  (312kb)
• ACT Public Schools Preschool Enrolment Procedure (316kb)

International Secondary Student Exchange Policy

This policy supports the participation of secondary school students in international exchange programs.
Policy | Policy Identifier: ISSEP201111 | last updated (17 Apr 2019)

Student Movement Register Policy

This policy outlines the ACT Education Directorate’s (the Directorate) position and responsibility for the Student Movement Register which assists the Directorate to track and monitor student movement to help ensure students stay connected with education.
Policy | Policy Identifier: 00115 | last updated (13 Feb 2025)

Implementation Documents:

• Student Movement Register Procedures for Independent Schools (1.1Mb)
• Student Movement Register Procedures for Catholic Systemic Schools (1.3Mb)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

Dress Standards and Uniforms in Canberra Public Schools Policy

This policy establishes the requirement for Canberra public schools, in consultation with the school board, to develop, document and adhere to school dress standards or authorised school uniform requirements.
Policy | Policy Identifier: DSU201608 | last updated (17 Apr 2019)

Implementation Documents:

• Dress Standards and Uniforms Procedures (44.3kb)
• Dress Standard and Uniforms Guideline (107.1kb)
• Dress Standards and Uniforms Fact Sheet for Parents and Carers (186kb)
  Dress Standards and Uniforms Fact Sheet for Parents and Carers (108kb)
• Fact Sheet for Schools: Offering Students Equitable Uniform Options (186.1kb)
  Fact Sheet for Schools: Offering Students Equitable Uniform Options (107.7kb)

Incident and Emergency Management Policy

This policy outlines how the Directorate will manage incidents and emergencies and the roles and responsibilities of staff in schools and the Education Support Office (ESO) to effectively manage incidents and emergencies with the potential to disrupt continuity of business and learning and/or pose a risk to the safety of people.
Policy | Policy Identifier: 0123 | last updated (06 Feb 2025)

Implementation Documents

• ACT Public Schools Incident Management and Reporting Procedure
• Directorate Emergency Management Plan
• Directorate Emergency Response Procedures
• Factsheet – Reportable Preschool Incidents (Internal Only)
• Incident and Emergency Management Framework Overview
• Incidents Reportable to School Operations Guide
• School Guide for Bushfire Planning

Managing Occupational Violence Policy ( 66.1 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (02 Aug 2017)

Occupational Violence Management Plan ( 109.0 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (02 Aug 2017)

Work Health Safety and Wellbeing Policy

This policy sets out the ACT Education Directorate’s (the Directorate) commitment to ensuring, so far as is reasonably practicable, the provision of a safe working and learning environment for everyone at its workplaces.
Policy | Policy Identifier: 00118 | last updated (30 Jun 2023)

Related Policies and Information

• ACT Education Directorate Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Induction and Training Policy
• WHS Induction and Training Procedure (410kb)
• Safe and Supportive Schools Policy
• ACT Public Sector Work Health, Safety and Wellbeing Policy
• ACT Government Guide to Promoting Health and Wellbeing in the Workplace
• ACTPS Reporting of Work Health and Safety Incidents Policy

Child Protection and Reporting Child Abuse and Neglect Policy

This policy supports reporting by school staff of child abuse and neglect.
Policy | Policy Identifier: CPRCAN201007 | last updated (17 Apr 2019)

Implementation Documents:

• Child Protection and Reporting Child Abuse and Neglect Procedures ( 70.7 KB)

Volunteers and Visitors in Schools Policy

This policy provides a framework for the involvement of volunteers and visitors in ACT public schools to support the delivery of educational programs and other activities for students, whilst providing students with a safe and positive learning environment and ensuring compliance with Working with Vulnerable People (Background Checking) Act 2011 (the WWVP Act) obligations.
Policy | Policy Identifier: 00023 | last updated (11 Mar 2022)

• Volunteers and Visitors in Schools- Procedure   (171kb)
• Volunteers and Visitors in Schools - Nomination Form  (198kb)
• Volunteers and Visitors in Schools – Code of Conduct  (200kb)
• Volunteers and Visitors in Schools – Insurance Arrangements (199kb)
• Volunteers and Visitors in Schools - Guidelines for Principals and Staff (209kb)
• Volunteers and Visitors in Schools - Daily signin form WWVP registered (26kb)
• Volunteers and Visitors in Schools  - Daily signin form WWVP not registered (26kb)

First Aid Policy

This policy frames the provision of first aid and first aid facilities in the Education Directorate (Directorate) workplaces, schools and office environments.
Policy | Policy Identifier: FAP201512 | last updated (17 Apr 2019)

Implementation Documents:

• First Aid General Procedure (Internal access only)
  • Hepatitis Guidelines for Schools (Internal access only)
  • Administration of Analgesics Procedure (Internal access only)
  • Administration of Student Medication and Complex Health Care Procedures (Internal access only)
  • Anaphylaxis Management Procedure (Internal access only)
  • Asthma Management Procedure (Internal access only)
  • Diabetes Management Procedure (Internal access only)
  • Epilepsy Management Procedure (Internal access only)
  • First Aid Facilities Procedure (Internal access only)
  • First Aid Records Management Procedure (Internal access only)
  • First Aid Training Procedure (Internal access only)
  • Managing Hepatitis Procedure (Internal access only)
  • Sharps and Bio-Hazardous Waste Procedure (Internal access only)
  • Standard Precautions for Infection Control and Safe Work Procedure (Internal access only)

Head Lice Policy - Print version - 00054 ( 269.1 KB)
To provide a policy for schools to follow, assisting them to inform communities of head lice outbreaks.
Policy | Policy Identifier:00054 | last updated (18 Jan 2016)

Management of Eating and Drinking Support in ACT Public Schools Policy

This policy sets out the requirements of schools in supporting students who need assistance or supervision with the oral intake of food and/or drink. The policy does not cover the management of invasive health care procedures such as feeding or hydrating via a tube.
Policy | Policy Identifier: MOEADS201002 | last updated (17 Apr 2019)

Implementation Documents:

• Management of Eating and Drinking Support in ACT Public Schools Procedures ( 77.3 KB)

Sun UV Protection Students Policy ( 80.3 KB)
The ACT Education and Training Directorate (the Directorate) has a duty of care and responsibility to ensure that adequate sun protection is provided for all students and workers, including pre-service teachers and volunteers.
Policy | Policy Identifier: SUVPS201512 | last updated (18 Jan 2016)

Incident and Emergency Management Policy

This policy outlines how the Directorate will manage incidents and emergencies and the roles and responsibilities of staff in schools and the Education Support Office (ESO) to effectively manage incidents and emergencies with the potential to disrupt continuity of business and learning and/or pose a risk to the safety of people.
Policy | Policy Identifier: 0123 | last updated (06 Feb 2025)

Implementation Documents

• ACT Public Schools Incident Management and Reporting Procedure
• Directorate Emergency Management Plan
• Directorate Emergency Response Procedures
• Factsheet – Reportable Preschool Incidents (Internal Only)
• Incident and Emergency Management Framework Overview
• Incidents Reportable to School Operations Guide
• School Guide for Bushfire Planning

Safe and Supportive Schools Policy

Canberra public schools are committed to providing positive and engaging environments where young people feel connected and respected, achieve success and are fully engaged in education.
Policy | Policy Identifier: SSS201611 | last updated (21 May 2021)

Implementation Documents:

• Safe and Supportive Schools Contact Officer Factsheet (Internal access only)
• Code of Conduct - Working with Your School poster ( 368 KB)
• Code of Conduct - Working with Your School brochure ( 438 KB)
  Code of Conduct - Working with Your School brochure ( 126 KB)
• Safe and Supportive Schools Procedures ( 163 KB)
  • Procedure A – Preventing Bullying, Harassment and Violence in Canberra Public Schools
  • Procedure B – Safely Responding to Complex and Challenging Behaviour in Canberra Public Schools
• Safe and Supportive Schools Factsheets:
  • Factsheet for Parents and Carers ( 164.0 KB)
    • Building Positive Partnerships: Working together with school staff to understand and support behavioural issues at school – Parent and Carer Fact Sheet ( 123.7 KB)
  • Factsheet for Schools
    • Use of Withdrawal Spaces in Canberra Public Schools (Internal access only)
• Managing Behaviours Safely - A Risk Management Approach Guidance Document (Internal access only)
  • Individual Student Safety Analysis and Intervention Plan Template (Internal access only)
    • Pre- Individual Student Safety Analysis and Intervention Checklist for Schools (Internal access only)
  • Risk Appraisal and Treatment Plan Matrix and Template (Internal access only)
• Positive Behaviour Support Plan (PBSP) and Protective Action Plan Templates (Internal access only)
• Use of Restrictive Practice: Reporting, Documentation and Responsibilities Flowchart (Internal access only)

Work Health Safety and Wellbeing Policy

This policy sets out the ACT Education Directorate’s (the Directorate) commitment to ensuring, so far as is reasonably practicable, the provision of a safe working and learning environment for everyone at its workplaces.
Policy | Policy Identifier: 00118 | last updated (30 Jun 2023)

Related Policies and Information

• ACT Education Directorate Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Induction and Training Policy
• WHS Induction and Training Procedure (410kb)
• Safe and Supportive Schools Policy
• ACT Public Sector Work Health, Safety and Wellbeing Policy
• ACT Government Guide to Promoting Health and Wellbeing in the Workplace
• ACTPS Reporting of Work Health and Safety Incidents Policy

Supervision of Students on School Sites Policy

This policy establishes the arrangements for proper supervision of students while they are on school sites.
Policy | Policy Identifier: SOSS201508 | last updated (19 Dec 2019)

Implementation Documents:

• Supervision of Students on School Sites Guildelines (Internal access only)

ACT Government Cyber Security Policy

This policy establishes the ACT Government framework for cyber security for official territory records, information, or data being processed or stored in electronic form.
Policy | | last updated (14 Jun 2024)

Early Entry for Aboriginal and Torres Strait Islander Children Procedure ( 194.8 KB)
Early Entry for Aboriginal and Torres Strait Islander children is available for children in the semester prior to their preschool year in an ACT Public School.
Procedure | | last updated (24 Jun 2019)

Management of Eating and Drinking Support in ACT Public Schools Policy

This policy sets out the requirements of schools in supporting students who need assistance or supervision with the oral intake of food and/or drink. The policy does not cover the management of invasive health care procedures such as feeding or hydrating via a tube.
Policy | Policy Identifier: MOEADS201002 | last updated (17 Apr 2019)

Implementation Documents:

• Management of Eating and Drinking Support in ACT Public Schools Procedures ( 77.3 KB)

English as an Additional Language or Dialect Learner Policy

This policy outlines the ACT Education Directorate’s (the Directorate) and ACT public school responsibilities to support the learning of English for students who have English as an Additional Language or Dialect (EAL/D).
Policy | Policy Identifier: 00079 | last updated (08 Sep 2023)

Implementation Documents:

• English as an Additional Language or Dialect Learner School Procedures (2022)
• ACT Education EAL/D Student Observation Guides (2022)
• Australian Curriculum, Assessment and Reporting Authority, the EAL/D Teacher Resource: EAL/D Overview and Advice June 2015
• Australian Curriculum, Assessment and Reporting Authority EAL/D Learning Progression: Foundation to Year 10 June 2015

Gifted and Talented Students Policy

This policy will be implemented by ACT Education Directorate staff to support the needs of gifted and talented students in ACT public schools.
Policy | Policy identifier: GTS00076 | last updated (24 Apr 2024)

Implementation Documents:

• Gifted and Talented Procedure
• Appendix A-1 – Identification and Provisions procedures flowchart
• Appendix A-2 – Acceleration procedures flowchart
• Appendix A-3 – Early Entry procedures flowchart
• Appendix B – Identification Instruments
• Appendix C – Gifted and Talented Early Entry application form

Overseas Students: Attendance and Progress Policy

This policy outlines the arrangements for monitoring course progress and attendance of overseas fee-paying students enrolled in ACT public schools
Policy | Policy Identifier: 00095 | last updated (24 Dec 2024)

Implementation Documents

• Directorate Education Participation (Enrolments and Attendance) Procedure
• Overseas Students: Guidelines for Students Holding Visa Subclass 500 (School Sector)
• Overseas Students: Intervention Strategies Flowchart

Overseas Students: Complaints and Appeals Policy

CP201308, the ACT Education Directorate’s (Directorate) Complaints Policy, applies in the international education context. However, further considerations are necessary in the prompt, fair and impartial resolution of complaints made by overseas students. These are outlined in this policy, which should be read and actioned in conjunction with CP201308.
Policy | Policy Identifier: 00097 | last updated (23 Aug 2022)

Implementation Documents

• Overseas Students: Complaints and Appeals Procedure
• Directorate’s Complaints Procedure
• Overseas Students: Guidelines for Students Holding Visa Subclass 500 (School Sector)

Overseas Students: Fees Charging Policy

process for establishing fees payable by international fee-paying students, including dependants of temporary residents, who wish to enrol in an ACT public school;
Policy | Policy Identifier: 00099 | last updated (09 Sep 2022)

Implementation Documents

• Overseas Students: Fee Waiver Guidelines (166kb)
• Overseas Students: Fee Refund Guidelines

Communities Online: Acceptable use of ICT – Parents and Students Policy

This policy and its attached guidelines define the parameters of acceptable use by students and parents of ICT resources provided by and through the Education and Training Directorate.
Policy | Policy Identifier: COAUIPS201310 | last updated (17 Apr 2019)

Implementation Documents:

• Communities Online: Acceptable use of ICT - Parents and Students Guidelines (70.2 kb)
• Appendix i. Sample Acceptable Use of ICT Statement – Parents or Guardians (63.8 kb)
• Appendix ii. Sample Acceptable Use of ICT Statements – Students (70.8 kb)
• Appendix iii. Sample Acceptable Use of PEDs in Schools Agreement (65.7 kb)
• Appendix iv. Sample Use of Third Party Web Based Educational Services Guidelines and Mandatory Procedures (73.2 kb)

Personal Use of Communication Devices in ACT Public Schools Policy

This policy covers the use of personal communications devices by students in ACT public schools.
Policy | Policy Identifier: 00121 | last updated (12 Apr 2024)

Implementation Documents

• Implementation Procedure: Personal Use of Communication Devices in ACT Public Schools (Internal use only)
• Implementation template: Personal Use of Communication Devices in ACT Public Schools (Internal use only)

Approved Educational Courses Policy for Public Schools

This policy establishes the conditions that must be met for the approval of educational courses held at a place other than a school.
Policy | Policy Identifier: 00066 | last updated (31 Jan 2025)

Curriculum and Academic Reporting Policy for ACT Public Schools

This policy outlines the requirements for curriculum planning and delivery, and the requirements for reporting student learning for all ACT public schools.
Policy | Policy Identifier: 00025 | last updated (07 Aug 2023)

Implementation Documents:

• Curriculum and Reporting Procedure (388kb)

Religious Education in ACT Public Schools Policy

This policy supports ACT public schools in delivering religious education in accordance with the Education Act, Section 29.
Policy | Policy Identifier: RES200812 | last updated (17 Apr 2019)

Implementation Documents:

• Religious Education Procedure ( 67.1kb)
• Religious Education Factsheet ( 279kb)

Community Use of School Facilities Policy

This policy outlines the positive obligation on Directorate school based employees to ensure ACT public school facilities are made available for community use when the facilities are not in use by the school.
Policy | Policy Identifier: CUSF201511 | last updated (01 May 2021)

Implementation Documents:

• Facility Hire Agreement Form (Internal access only) (this is a supporting material to the procedures)
• Community Use of School Facilities Procedure (Internal access only)

Inspection of ACT Non-Government School Applications, Registration Panel Reports and the Register of Non-Government Schools Policy

This policy supports legislative requirements to make available for the inspection by members of the public of documents relating to applications, registration panel reports and the register of non-government schools.
Policy | Policy Identifier: IONGSA200906 | last updated (17 Apr 2019)

Implementation Documents:

• ACT Non Government School Registration Manual ( 261.3 KB)
• ACT Non Government School Registration Manual ( 1.1 MB)
• Inspection NonGov Schools Applications Procedure ( 65.3 KB)

Privacy Policy

This policy is about the management of personal information by the Education Directorate (the Directorate).
Policy | Policy Identifier: 00082 | last updated (31 Oct 2024)

Preschool (ACT Public) Acceptance and Refusal of Authorisation Procedure ( 718.2 KB)
This procedure outlines strategies for effective management of records relating to authorisations provided by parents and guardians of enrolled students.
Procedure | Document number: 00PPP-1 | last updated (04 Apr 2024)

Preschool (ACT Public) Delivery and Collection of Children Procedure ( 721.2 KB)
This procedure describes the standard delivery and collection of children from ACT public preschools. It outlines the roles and responsibilities of all educators and parents/carers of children enrolled in these settings. The procedure provides established expectations regarding the release of children to authorised nominees.
Procedure | Document number: 00PPP-3 | last updated (05 Apr 2024)

Preschool (ACT Public) Emergency Planning and Fire Safety Procedure ( 716.5 KB)
This procedure outlines the requirements and processes for planning for and responding to emergencies and evacuations.
Procedure | Document number: 00PPP-5 | last updated (05 Apr 2024)

Preschool (ACT Public) Excursion Procedure ( 724.1 KB)
The following procedure covers the requirements for planning preschool excursions.
Procedure | Document number: 00PPP-7 | last updated (05 Apr 2024)

Preschool (ACT Public) Meal times Nutrition Dietary Requirements Food Handling and Storage ( 327.5 KB)
This procedure identifies expectations surrounding strategies to promote safe practices for handling, preparing, and storing food.
Procedure | Document No. 00PPP-9 | last updated (05 Apr 2024)

Preschool (ACT Public) Participation of Practicum Students Guidelines ( 718.4 KB)
This procedure outlines strategies for the participation of practicum students (practicum students) in public preschools.
Procedure | Document number: 00PPP-11 | last updated (05 Apr 2024)

Preschool (ACT Public) Provision of a Child-Safe Environment Procedure ( 719.7 KB)
This procedure identifies expectations surrounding the provision of a child-safe environment within all ACT public preschools.
Procedure | Document number: 00PPP-13 | last updated (05 Apr 2024)

Preschool (ACT Public) Staffing Guidelines ( 719.3 KB)
This procedure outlines strategies for engaging qualified staff with a range of experiences to provide quality education and care in the public preschool environment.
Procedure | Document number: 00PPP-15 | last updated (05 Apr 2024)

Preschool (ACT Public) Voluntary Contributions and Provision of a Statement Procedure ( 281.8 KB)
This document provides guidance relating to the general principles of the Education Act 2004, which priorities the delivery of high quality, free education for all children attending a government school or preschool.
Procedure | Document No. 00PPP-12 | last updated (05 Apr 2024)

Excursions Policy

The Excursions policy establishes a standard for conducting any school activity off the school site that maximises the learning outcomes for students, whilst minimising risk and ensuring appropriate duty of care arrangements.
Policy | Policy Identifier: 00046 | last updated (25 Feb 2025)

Implementation Documents:

• Excursions Procedure (908 kb)
• Excursion Policy Attachment 1 - Excursion Information Note (58 kb)
• Excursion Policy Attachment 2 - Permission Note for Parents (64 kb)
• Excursion Policy Attachment 3 - Medical Information Consent (90 kb)
• Excursion Policy Attachment 4 - Medical Information and Consent Form   (209 kb)
• Excursion Policy Attachment 5 - Known Medical Condition Response Plan (313 kb)
• Excursion Policy Attachment 6 - Excursions Approval (38 kb)
• Excursion Policy Attachment 7 - Excursion Acquittal Worksheet  (29 kb)

Physical Activities Policy

This policy establishes a standard for conducting any Physical Activity that maximises the learning outcomes for all students, whilst minimising risk and ensuring appropriate duty of care arrangements.
Policy | Policy Identifier: 00045 | last updated (21 Jun 2024)

Implementation Documents:

• Physical Activities Mandatory Procedure (30 March 2022)  (548 kb)

Swimming and Water Park Aquatic Activities Policy

This policy supports students’ participation in aquatic activities in a safe environment.
Policy | Policy Identifier: 00003 | last updated (06 Mar 2023)

Implementation Documents:

• Swimming Pool and Water Park Based Aquatic Activities Procedure

Swimming Proficiency Test Video

Under the Directorate's Swimming and Water Park Activities Policy, principals must ensure that swimmers who have not passed the Royal Life Saving Society Survival Challenge Proficiency Test do not participate in unstructured activities in water depths at or above the student’s waist. A video outlining the required steps for conducting the proficiency test is now accessible to all schools at https://youtu.be/J_o7bKuDsj0

Care and Use of Animals in ACT Schools Policy

This policy and associated Care and Use of Animals in ACT Public Schools Procedures (the Procedures) establish the responsibilities and requirements of ACT public schools in care and use of animals for educational purposes.
Policy | Policy Identifier: 00002 | last updated (29 Jan 2024)

Implementation Documents:

• The Care and Use of Animals in Schools for Education Purposes Procedure  (635kb)
• ACT Schools Animal Ethics Committee Complaints Process for Institutions  (288kb)

Reviewable Decisions Policy

While the Education Directorate (the Directorate) is responsible for several Reviewable Decisions under legislation, this policy and the associated procedures specifically relate to public education services delivered by the Directorate.
Policy | Policy Identifier: ROD201601 | last updated (29 Oct 2024)

Related Policies and Information

• Suspension, Transfer and Exclusion Policy
• Home Education content on the Education Directorate website
• Exemption Certificates Procedure
• Post Year 10 alternatives (Approval Statements)

Complaints Management Policy

This policy provides guidance on the Directorate’s approach to managing complaints in relation to, or about incidents that occur at, ACT public schools.
Policy | Policy Identifier: 00042 | last updated (10 Aug 2023)

Implementation documents:

• Complaints Management Framework   (172 kb)
• Complaints Management Procedure (387 kb)
• Complaints Recording Template (63 kb)

Related Policies and Information:

• Talking With Your School brochure (146 kb)
• Working Together With Your School brochure  (127 kb)
• Talking With Your School poster – to satisfy the requirements of the Human Rights Commission Act 2005, this poster must be displayed in a prominent position at the school (e.g. school reception area). (627 kb)

ACT Public School Food and Drink Policy

This policy promotes a consistent, whole school approach to the provision and sale of healthy food and drinks in ACT public schools.
Policy | Policy Identifier: 00064 | last updated (31 Jan 2025)

Implementation Documents:

• Australian Dietary Guidelines 2013
• The National Healthy School Canteen Guidelines
• Healthy Canberra AT Preventative Health Plan 2020-2025

Temporary Closure of Schools Policy

This policy describes the circumstances where a temporary school closure may occur and who has the authority to make this decision.
Policy | Policy Identifier: TCS201406 | last updated (17 Apr 2019)

Implementation Documents:

• Temporary Closure Schools Procedure ( 67.5 KB)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

School Administration System User Access Procedure ( 197.8 KB)
These procedures set out the responsibilities of the ACT Education Directorate (the Directorate), its staff and School Administration System (SAS) administrators to regularly review the system to ensure that access is only available to staff with a business need. These procedures must be read in conjunction with the ACT Government Acceptable Use of ICT Resources Policy and ACT Government Cyber Security Policy.
Procedure | | last updated (14 Jun 2024)

Child Protection and Reporting Child Abuse and Neglect Policy

This policy supports reporting by school staff of child abuse and neglect.
Policy | Policy Identifier: CPRCAN201007 | last updated (17 Apr 2019)

Implementation Documents:

• Child Protection and Reporting Child Abuse and Neglect Procedures ( 70.7 KB)

Alcohol and Other Drugs Policy

This policy explains the requirements of schools regarding the possession, consumption or selling of alcohol and/or illegal drugs in schools and during school related activities.
Policy | Policy Identifier: 00026 | last updated (08 Nov 2024)

• Chief Executive’s Financial Instructions - Accounting Procedures 2.5 Official Hospitality
• Facility Hiring Agreement
• HR Advice End of Year Activities
• Liquor Practice Manual and the Guide to the Liquor Act 2010
• Code of Conduct – Teachers School Leaders and Principals
• Code of Conduct – School Based Staff

These Code of Conducts outline expectations of professional and ethical conduct for staff members in schools and provide a guide for professional practice.

• Administration of Student Medication and Complex Health Care Procedures
• Critical/Non-Critical Incident Management and Reporting Policy and Procedures
• Student Accident and Incident Policy
• First Aid Policy
• ACT Public Services Alcohol and Other Drugs Policy

Class Size Policy

This policy sets out the class size requirements across all school sectors within the ACT Public School system.
Policy | Policy Identifier: 00038 | last updated (28 Aug 2020)

Implementation Documents:

• EDU Class Sizes Procedures (1.4Mb)

Family Law Policy

Dealing with Family Law Related Issues in Schools
Policy | Policy Identifier: FL201410 | last updated (17 Apr 2019)

Implementation Documents:

• Family Law Guidelines: Dealing with Family Law Related Issues in Schools - Guidelines for School Staff (Internal access only)

Reportable Conduct Scheme Policy

The ACT Reportable Conduct Scheme (Scheme) is an employment-based child protections measure designed to ensure allegations and convictions against employees, related to abuse and misconduct against children, are identified and acted on appropriately.
Policy | Policy Identifier: 00039 | last updated (04 May 2020)

Implementation Documents

• EDU Reportable Conduct Scheme Procedure   (282kb)
• Annexe A to the Reportable Conduct Scheme Procedure  (368kb)

Suspension, Transfer or Exclusion of a Student: ACT Public Schools Policy

The purpose of this policy is to outline how the ACT Education Directorate (the Directorate), including ACT public schools, complies with the Education Act 2004 (the Act) when suspending, transferring or excluding a student from an ACT public school.
Policy | Policy Identifier: 00044 | last updated (10 Apr 2024)

Implementation Documents:

• Suspension of a Student Procedure  (619kb)
• Transfer or Exclusion of a Student Procedure  (319kb)
• Suspension Data and Reducing Suspension  ( 242kb)
• Suspension Data  Frequently  Asked Questions (125kb)

Unwelcome Visitors Directing Unwelcome Visitors from Schools Guide.pdf ( 1.1 MB)
A guide to assist principals and authorised persons in understanding and exercising the powers outlined in section 147 of the Education Act 2004 in managing unwelcome visitors on school premises.
Guide | Policy Identifier: PD00112 | last updated (09 Jun 2022)

First Aid Policy

This policy frames the provision of first aid and first aid facilities in the Education Directorate (Directorate) workplaces, schools and office environments.
Policy | Policy Identifier: FAP201512 | last updated (17 Apr 2019)

Implementation Documents:

• First Aid General Procedure (Internal access only)
  • Hepatitis Guidelines for Schools (Internal access only)
  • Administration of Analgesics Procedure (Internal access only)
  • Administration of Student Medication and Complex Health Care Procedures (Internal access only)
  • Anaphylaxis Management Procedure (Internal access only)
  • Asthma Management Procedure (Internal access only)
  • Diabetes Management Procedure (Internal access only)
  • Epilepsy Management Procedure (Internal access only)
  • First Aid Facilities Procedure (Internal access only)
  • First Aid Records Management Procedure (Internal access only)
  • First Aid Training Procedure (Internal access only)
  • Managing Hepatitis Procedure (Internal access only)
  • Sharps and Bio-Hazardous Waste Procedure (Internal access only)
  • Standard Precautions for Infection Control and Safe Work Procedure (Internal access only)

Managing Employee Absences Policy

This policy sets out employee and manager obligations concerning absence from the workplace and mandatory procedures for managing employee absences.
Policy | Policy Identifier: MEA201602 | last updated (17 Apr 2019)

Implementation Documents:

• Managing Employee Absences Mandatory Procedures (100.9 kb)
• Managing Employee Absences – A Best Practice Guide (71.4 kb)

Managing Occupational Violence Policy ( 66.1 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (02 Aug 2017)

Occupational Violence Management Plan ( 109.0 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (02 Aug 2017)

Risk Management Policy

This risk management policy describes the requirements, roles and responsibilities for establishing, monitoring and maintaining and reporting on risk management within the Education Directorate (the Directorate).
Policy | Policy Identifier: 00052 | last updated (12 May 2023)

• Risk Management Framework Overview   (1Mb)
• Risk Framework Guide for Education Support Office and Schools (1Mb)
• Risk Management Procedures (434kb)

Early Entry for Aboriginal and Torres Strait Islander Children Procedure ( 194.8 KB)
Early Entry for Aboriginal and Torres Strait Islander children is available for children in the semester prior to their preschool year in an ACT Public School.
Procedure | | last updated (24 Jun 2019)

Early Entry for Children with English as an Additional Language or Dialect Procedure ( 32.8 KB)
Early Entry EALD placements in ACT Public Schools are for children who are non-English speaking. This procedure enables children access to a maximum of 6 hours of preschool education per week for up to 6 months in the year before preschool. Placements are offered from the beginning of Term Three if preschool places are available.
Procedure | | last updated (08 Sep 2023)

Early Entry for Mobility Procedure ( 727.7 KB)
Early Entry Mobility is for children who fall outside of the ACT age cut off and have parents in mobile employment positions, especially Australian Defence Force personnel.
Procedure | | last updated (20 Dec 2016)

Compulsory Education Student Enrolment and Attendance Policy

The objective of this policy is to outline the compulsory education requirements in the Education Act 2004 (ACT) (the Act), including the responsibilities of parents/carers, home educators and ACT public schools relating to enrolment and attendance.
Policy | Policy Identifier: 00047 | last updated (14 Oct 2024)

Implementation documents:

• ACT Public School Student Attendance and Roll Marking Procedures (1Mb)
• ACT Public Schools Early Childhood School Procedure (310kb)
• ACT Public Schools Kindergarten to Year 12 Enrolment Procedure  (312kb)
• ACT Public Schools Preschool Enrolment Procedure (316kb)

International Secondary Student Exchange Policy

This policy supports the participation of secondary school students in international exchange programs.
Policy | Policy Identifier: ISSEP201111 | last updated (17 Apr 2019)

Student Movement Register Policy

This policy outlines the ACT Education Directorate’s (the Directorate) position and responsibility for the Student Movement Register which assists the Directorate to track and monitor student movement to help ensure students stay connected with education.
Policy | Policy Identifier: 00115 | last updated (13 Feb 2025)

Implementation Documents:

• Student Movement Register Procedures for Independent Schools (1.1Mb)
• Student Movement Register Procedures for Catholic Systemic Schools (1.3Mb)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

Dress Standards and Uniforms in Canberra Public Schools Policy

This policy establishes the requirement for Canberra public schools, in consultation with the school board, to develop, document and adhere to school dress standards or authorised school uniform requirements.
Policy | Policy Identifier: DSU201608 | last updated (17 Apr 2019)

Implementation Documents:

• Dress Standards and Uniforms Procedures (44.3kb)
• Dress Standard and Uniforms Guideline (107.1kb)
• Dress Standards and Uniforms Fact Sheet for Parents and Carers (186kb)
  Dress Standards and Uniforms Fact Sheet for Parents and Carers (108kb)
• Fact Sheet for Schools: Offering Students Equitable Uniform Options (186.1kb)
  Fact Sheet for Schools: Offering Students Equitable Uniform Options (107.7kb)

Incident and Emergency Management Policy

This policy outlines how the Directorate will manage incidents and emergencies and the roles and responsibilities of staff in schools and the Education Support Office (ESO) to effectively manage incidents and emergencies with the potential to disrupt continuity of business and learning and/or pose a risk to the safety of people.
Policy | Policy Identifier: 0123 | last updated (06 Feb 2025)

Implementation Documents

• ACT Public Schools Incident Management and Reporting Procedure
• Directorate Emergency Management Plan
• Directorate Emergency Response Procedures
• Factsheet – Reportable Preschool Incidents (Internal Only)
• Incident and Emergency Management Framework Overview
• Incidents Reportable to School Operations Guide
• School Guide for Bushfire Planning

Managing Occupational Violence Policy ( 66.1 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (02 Aug 2017)

Occupational Violence Management Plan ( 109.0 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (02 Aug 2017)

Work Health Safety and Wellbeing Policy

This policy sets out the ACT Education Directorate’s (the Directorate) commitment to ensuring, so far as is reasonably practicable, the provision of a safe working and learning environment for everyone at its workplaces.
Policy | Policy Identifier: 00118 | last updated (30 Jun 2023)

Related Policies and Information

• ACT Education Directorate Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Induction and Training Policy
• WHS Induction and Training Procedure (410kb)
• Safe and Supportive Schools Policy
• ACT Public Sector Work Health, Safety and Wellbeing Policy
• ACT Government Guide to Promoting Health and Wellbeing in the Workplace
• ACTPS Reporting of Work Health and Safety Incidents Policy

Child Protection and Reporting Child Abuse and Neglect Policy

This policy supports reporting by school staff of child abuse and neglect.
Policy | Policy Identifier: CPRCAN201007 | last updated (17 Apr 2019)

Implementation Documents:

• Child Protection and Reporting Child Abuse and Neglect Procedures ( 70.7 KB)

Volunteers and Visitors in Schools Policy

This policy provides a framework for the involvement of volunteers and visitors in ACT public schools to support the delivery of educational programs and other activities for students, whilst providing students with a safe and positive learning environment and ensuring compliance with Working with Vulnerable People (Background Checking) Act 2011 (the WWVP Act) obligations.
Policy | Policy Identifier: 00023 | last updated (11 Mar 2022)

• Volunteers and Visitors in Schools- Procedure   (171kb)
• Volunteers and Visitors in Schools - Nomination Form  (198kb)
• Volunteers and Visitors in Schools – Code of Conduct  (200kb)
• Volunteers and Visitors in Schools – Insurance Arrangements (199kb)
• Volunteers and Visitors in Schools - Guidelines for Principals and Staff (209kb)
• Volunteers and Visitors in Schools - Daily signin form WWVP registered (26kb)
• Volunteers and Visitors in Schools  - Daily signin form WWVP not registered (26kb)

First Aid Policy

This policy frames the provision of first aid and first aid facilities in the Education Directorate (Directorate) workplaces, schools and office environments.
Policy | Policy Identifier: FAP201512 | last updated (17 Apr 2019)

Implementation Documents:

• First Aid General Procedure (Internal access only)
  • Hepatitis Guidelines for Schools (Internal access only)
  • Administration of Analgesics Procedure (Internal access only)
  • Administration of Student Medication and Complex Health Care Procedures (Internal access only)
  • Anaphylaxis Management Procedure (Internal access only)
  • Asthma Management Procedure (Internal access only)
  • Diabetes Management Procedure (Internal access only)
  • Epilepsy Management Procedure (Internal access only)
  • First Aid Facilities Procedure (Internal access only)
  • First Aid Records Management Procedure (Internal access only)
  • First Aid Training Procedure (Internal access only)
  • Managing Hepatitis Procedure (Internal access only)
  • Sharps and Bio-Hazardous Waste Procedure (Internal access only)
  • Standard Precautions for Infection Control and Safe Work Procedure (Internal access only)

Head Lice Policy - Print version - 00054 ( 269.1 KB)
To provide a policy for schools to follow, assisting them to inform communities of head lice outbreaks.
Policy | Policy Identifier:00054 | last updated (18 Jan 2016)

Management of Eating and Drinking Support in ACT Public Schools Policy

This policy sets out the requirements of schools in supporting students who need assistance or supervision with the oral intake of food and/or drink. The policy does not cover the management of invasive health care procedures such as feeding or hydrating via a tube.
Policy | Policy Identifier: MOEADS201002 | last updated (17 Apr 2019)

Implementation Documents:

• Management of Eating and Drinking Support in ACT Public Schools Procedures ( 77.3 KB)

Sun UV Protection Students Policy ( 80.3 KB)
The ACT Education and Training Directorate (the Directorate) has a duty of care and responsibility to ensure that adequate sun protection is provided for all students and workers, including pre-service teachers and volunteers.
Policy | Policy Identifier: SUVPS201512 | last updated (18 Jan 2016)

Incident and Emergency Management Policy

This policy outlines how the Directorate will manage incidents and emergencies and the roles and responsibilities of staff in schools and the Education Support Office (ESO) to effectively manage incidents and emergencies with the potential to disrupt continuity of business and learning and/or pose a risk to the safety of people.
Policy | Policy Identifier: 0123 | last updated (06 Feb 2025)

Implementation Documents

• ACT Public Schools Incident Management and Reporting Procedure
• Directorate Emergency Management Plan
• Directorate Emergency Response Procedures
• Factsheet – Reportable Preschool Incidents (Internal Only)
• Incident and Emergency Management Framework Overview
• Incidents Reportable to School Operations Guide
• School Guide for Bushfire Planning

Safe and Supportive Schools Policy

Canberra public schools are committed to providing positive and engaging environments where young people feel connected and respected, achieve success and are fully engaged in education.
Policy | Policy Identifier: SSS201611 | last updated (21 May 2021)

Implementation Documents:

• Safe and Supportive Schools Contact Officer Factsheet (Internal access only)
• Code of Conduct - Working with Your School poster ( 368 KB)
• Code of Conduct - Working with Your School brochure ( 438 KB)
  Code of Conduct - Working with Your School brochure ( 126 KB)
• Safe and Supportive Schools Procedures ( 163 KB)
  • Procedure A – Preventing Bullying, Harassment and Violence in Canberra Public Schools
  • Procedure B – Safely Responding to Complex and Challenging Behaviour in Canberra Public Schools
• Safe and Supportive Schools Factsheets:
  • Factsheet for Parents and Carers ( 164.0 KB)
    • Building Positive Partnerships: Working together with school staff to understand and support behavioural issues at school – Parent and Carer Fact Sheet ( 123.7 KB)
  • Factsheet for Schools
    • Use of Withdrawal Spaces in Canberra Public Schools (Internal access only)
• Managing Behaviours Safely - A Risk Management Approach Guidance Document (Internal access only)
  • Individual Student Safety Analysis and Intervention Plan Template (Internal access only)
    • Pre- Individual Student Safety Analysis and Intervention Checklist for Schools (Internal access only)
  • Risk Appraisal and Treatment Plan Matrix and Template (Internal access only)
• Positive Behaviour Support Plan (PBSP) and Protective Action Plan Templates (Internal access only)
• Use of Restrictive Practice: Reporting, Documentation and Responsibilities Flowchart (Internal access only)

Work Health Safety and Wellbeing Policy

This policy sets out the ACT Education Directorate’s (the Directorate) commitment to ensuring, so far as is reasonably practicable, the provision of a safe working and learning environment for everyone at its workplaces.
Policy | Policy Identifier: 00118 | last updated (30 Jun 2023)

Related Policies and Information

• ACT Education Directorate Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Induction and Training Policy
• WHS Induction and Training Procedure (410kb)
• Safe and Supportive Schools Policy
• ACT Public Sector Work Health, Safety and Wellbeing Policy
• ACT Government Guide to Promoting Health and Wellbeing in the Workplace
• ACTPS Reporting of Work Health and Safety Incidents Policy

Supervision of Students on School Sites Policy

This policy establishes the arrangements for proper supervision of students while they are on school sites.
Policy | Policy Identifier: SOSS201508 | last updated (19 Dec 2019)

Implementation Documents:

• Supervision of Students on School Sites Guildelines (Internal access only)

Communities Online: Acceptable use of ICT – Parents and Students Policy

This policy and its attached guidelines define the parameters of acceptable use by students and parents of ICT resources provided by and through the Education and Training Directorate.
Policy | Policy Identifier: COAUIPS201310 | last updated (17 Apr 2019)

Implementation Documents:

• Communities Online: Acceptable use of ICT - Parents and Students Guidelines (70.2 kb)
• Appendix i. Sample Acceptable Use of ICT Statement – Parents or Guardians (63.8 kb)
• Appendix ii. Sample Acceptable Use of ICT Statements – Students (70.8 kb)
• Appendix iii. Sample Acceptable Use of PEDs in Schools Agreement (65.7 kb)
• Appendix iv. Sample Use of Third Party Web Based Educational Services Guidelines and Mandatory Procedures (73.2 kb)

Personal Use of Communication Devices in ACT Public Schools Policy

This policy covers the use of personal communications devices by students in ACT public schools.
Policy | Policy Identifier: 00121 | last updated (12 Apr 2024)

Implementation Documents

• Implementation Procedure: Personal Use of Communication Devices in ACT Public Schools (Internal use only)
• Implementation template: Personal Use of Communication Devices in ACT Public Schools (Internal use only)

Appointment and Functions of Authorised Persons Policy

This policy supports proper exercise of statutory powers on behalf of the Education and Training Directorate (the Directorate) by authorised persons in relation to functions including government and non-government schools and home education.
Policy | Policy Identifier: AFAP201002 | last updated (17 Apr 2019)

Implementation Documents:

• Appointment and Functions of Authorised Persons Procedure ( 65.9 KB)

Internal Audit Policy

This policy defines how the internal audit function operates within the Directorate and should be read in conjunction with the Audit Committee Charter, Internal Audit Charter and the Internal Audit Procedures.
Policy | 00029 | last updated (02 Feb 2024)

Internal Audit Procedure.docx

Community Use of School Facilities Policy

This policy outlines the positive obligation on Directorate school based employees to ensure ACT public school facilities are made available for community use when the facilities are not in use by the school.
Policy | Policy Identifier: CUSF201511 | last updated (01 May 2021)

Implementation Documents:

• Facility Hire Agreement Form (Internal access only) (this is a supporting material to the procedures)
• Community Use of School Facilities Procedure (Internal access only)

Privacy Policy

This policy is about the management of personal information by the Education Directorate (the Directorate).
Policy | Policy Identifier: 00082 | last updated (31 Oct 2024)

Reviewable Decisions Policy

While the Education Directorate (the Directorate) is responsible for several Reviewable Decisions under legislation, this policy and the associated procedures specifically relate to public education services delivered by the Directorate.
Policy | Policy Identifier: ROD201601 | last updated (29 Oct 2024)

Related Policies and Information

• Suspension, Transfer and Exclusion Policy
• Home Education content on the Education Directorate website
• Exemption Certificates Procedure
• Post Year 10 alternatives (Approval Statements)

Managing Extreme Temperatures School Preparation Checklist (Internal access only)

Please print to complete this form
Guideline | | last updated (21 Jan 2016)

Procedures for Managing Extreme Temperatures in ACT Public Schools (Internal Access Only)

Principals and Infrastructure and Capital Works Branch have the joint responsibility to manage the thermal comfort of staff and students during times of expected extreme temperatures
Procedures | | last updated (21 Jan 2016)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

Managing Extreme Temperatures School Preparation Checklist (Internal access only)

Please print to complete this form
Guideline | | last updated (21 Jan 2016)

Procedures for Managing Extreme Temperatures in ACT Public Schools (Internal Access Only)

Principals and Infrastructure and Capital Works Branch have the joint responsibility to manage the thermal comfort of staff and students during times of expected extreme temperatures
Procedures | | last updated (21 Jan 2016)

Corporate Sponsorship Policy

This policy supports the development of beneficial links between the Directorate and business.
Policy | Policy Identifier: CSP200109 | last updated (17 Apr 2019)

Implementation Documents:

• Corporate Sponsorship Attachment A ( 273.2 KB)
• Corporate Sponsorship Attachment B ( 143.5 KB)
• Corporate Sponsorship Attachment C ( 141.2 KB)
• Corporate Sponsorship Attachment D ( 150.1 KB)
• Corporate Sponsorship Procedures ( 67.5 KB)

First Aid Policy

This policy frames the provision of first aid and first aid facilities in the Education Directorate (Directorate) workplaces, schools and office environments.
Policy | Policy Identifier: FAP201512 | last updated (17 Apr 2019)

Implementation Documents:

• First Aid General Procedure (Internal access only)
  • Hepatitis Guidelines for Schools (Internal access only)
  • Administration of Analgesics Procedure (Internal access only)
  • Administration of Student Medication and Complex Health Care Procedures (Internal access only)
  • Anaphylaxis Management Procedure (Internal access only)
  • Asthma Management Procedure (Internal access only)
  • Diabetes Management Procedure (Internal access only)
  • Epilepsy Management Procedure (Internal access only)
  • First Aid Facilities Procedure (Internal access only)
  • First Aid Records Management Procedure (Internal access only)
  • First Aid Training Procedure (Internal access only)
  • Managing Hepatitis Procedure (Internal access only)
  • Sharps and Bio-Hazardous Waste Procedure (Internal access only)
  • Standard Precautions for Infection Control and Safe Work Procedure (Internal access only)

Managing Occupational Violence Policy ( 187.7 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (24 Jul 2017)

Occupational Violence Management Plan ( 251.6 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (01 Aug 2017)

Risk Management in ACT Government Secondary Science Programs (Internal access only)

This document is based on the Department of Education Queensland’s Manual Health and Safety HS-10 Workplace Health and Safety using Core modules 10/47 to 10/54.
Policy and Guidelines | | last updated (04 Oct 2018)

Access Student Records Policy

This policy supports the Education Directorate (the Directorate) in meeting legislative requirements and community expectations in relation to the sensitive management of academic, personal and other records relating to current and past students of ACT public schools and of those who access Directorate programs and services including home education and Australian School-Based Apprenticeships.
Policy | Policy Identifier: ASR201705 | last updated (26 Mar 2020)

Implementation Documents:

• Access to Student Records Guidelines for Staff  (207kb)
• Accessing Student Records Procedure ( 68.5 KB)

Managing Occupational Violence Policy ( 187.7 KB)
This policy sets out the commitment of the ACT Education Directorate to ensure the risk of occupational violence to staff in workplaces is eliminated so far as is reasonably practicable, to minimise the impact of any exposure and to provide rapid response and appropriate support following any incident.
Policy | Policy Identifier: MOV201707 | last updated (24 Jul 2017)

Occupational Violence Management Plan ( 251.6 KB)
The purpose of the Occupational Violence Management Plan (OVMP) is to give practical effect to the ACT Public Sector Managing Occupational Violence Policy 2012 and ACT Education Directorate Managing Occupational Violence Policy which provides a framework for the management of occupational violence risks across ACT Education Directorate workplaces.
Procedure | | last updated (01 Aug 2017)

Work Health and Safety Induction and Training Policy

This policy sets out the ACT Education Directorate’s (the Directorate’s) workplace health and safety induction and training requirements under the Work Health and Safety Act 2011 (the Act).
Policy | Policy Identifier: 00119 | last updated (30 Jun 2023)

Implementation Documents

• Work Health and Safety Induction and Training Procedure  (410kb)

Related Policies and Information

• Work Health and Safety and Wellbeing Policy
• Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Training Needs Analysis
• ACT Public Sector Work Health Safety and Wellbeing Policy

Child Protection and Reporting Child Abuse and Neglect Policy

This policy supports reporting by school staff of child abuse and neglect.
Policy | Policy Identifier: CPRCAN201007 | last updated (17 Apr 2019)

Implementation Documents:

• Child Protection and Reporting Child Abuse and Neglect Procedures ( 70.7 KB)

Work Health and Safety Induction and Training Policy

This policy sets out the ACT Education Directorate’s (the Directorate’s) workplace health and safety induction and training requirements under the Work Health and Safety Act 2011 (the Act).
Policy | Policy Identifier: 00119 | last updated (30 Jun 2023)

Implementation Documents

• Work Health and Safety Induction and Training Procedure  (410kb)

Related Policies and Information

• Work Health and Safety and Wellbeing Policy
• Work Health and Safety Management Plan (Internal access only)
• Work Health and Safety Training Needs Analysis
• ACT Public Sector Work Health Safety and Wellbeing Policy

ACT Government Cyber Security Policy

This policy establishes the ACT Government framework for cyber security for official territory records, information, or data being processed or stored in electronic form.
Policy | | last updated (14 Jun 2024)